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Other Notices
Last Updated: July 2025
In addition to our primary Privacy Policy and Terms of Use, Evolution Workforce Inc., a New York corporation, provides the following supplemental notices and terms for clarity and compliance with various laws and platforms. These cover state-specific privacy rights, point-of-collection disclosures on our website, and terms relating to third-party platforms used in delivering our services. We serve U.S.-based clients only and do not offer services governed by international data privacy laws such as the GDPR.
1. California, Virginia, Colorado, Connecticut Privacy Rights
Evolution Workforce operates in the United States and complies with all applicable state privacy laws, including the California Consumer Privacy Act (as amended by the CPRA), the Virginia Consumer Data Protection Act (VCDPA), the Colorado Privacy Act (CPA), and the Connecticut Data Privacy Act (CTDPA). All state-specific consumer rights under these laws are incorporated into our Privacy Policy, and we honor those rights for eligible individuals.
If you are a resident of California, Virginia, Colorado, or Connecticut, you are entitled to certain privacy rights regarding your personal information, which we summarize below (subject to the terms and definitions of each state law):
Right to Know and Access: You have the right to know whether we are collecting, using, or storing your personal information, and to access the personal data we hold about you. This means you can request confirmation of whether we process your data and obtain a copy of that data in a readily usable format.
Right to Delete: You have the right to request deletion of personal information that we have collected from you, subject to certain exceptions (for example, we may retain data as required by law or for legitimate business purposes allowed under the law). If you ask us to delete your data, we will remove it from our records unless an exemption applies.
Right to Correct: You have the right to correct inaccuracies in your personal information. If any of the information we maintain about you is incorrect or outdated, you may request that we update it.
Right to Data Portability: You have the right to obtain a portable copy of your personal data, allowing you to receive your information in a commonly used electronic format and transfer it to another entity if you so choose.
Right to Opt Out of Certain Processing: You have the right to opt out of the sale of your personal data, the sharing or use of your data for targeted advertising, and certain forms of profiling that produce legal or similarly significant effects. Evolution Workforce does not sell your personal information, and we do not use your data for cross-context behavioral advertising without permission. If we ever engage in targeted advertising or disclose data in a manner that constitutes a “sale” or “share” under applicable law, you will have the opportunity to opt out.
Right to Appeal Decisions: If we decline to take action on a privacy request you have submitted (for example, if we cannot verify your identity or must deny the request under an exemption), residents of Virginia, Colorado, and Connecticut have the right to appeal our decision within the timeframes set by law. We will inform you how to lodge an appeal if we deny your request. If your appeal is ultimately denied, you may have the right to contact your state’s Attorney General or privacy regulator to file a complaint.
Right to Non-Discrimination: We will not discriminate against you for exercising any of the above rights. This means we will not deny you services, charge you a different price, or provide a different level of quality of service just because you exercised your privacy rights.
These state-specific rights and obligations are fully addressed in our Privacy Policy, and this section is intended to highlight them for your convenience. To exercise any of your rights, please follow the procedures outlined in our Privacy Policy (for example, by contacting us via the designated email or web portal for privacy requests). We will respond to your request within the timeframe required by law (generally within 45 days, with the possibility of a reasonable extension when permitted).
We may need to verify your identity and residency before fulfilling certain requests, in accordance with state law requirements. Rest assured, Evolution Workforce is committed to fulfilling your requests to the extent required by applicable law and to maintaining compliance with all state privacy regulations.
2. Point-of-Collection Notices (Near Forms)
When you provide personal data through forms on our public-facing website, we provide clear “just-in-time” privacy notices at the point of collection. These point-of-collection notices (displayed near the form where you enter your information) are intended to inform you about our data practices at the moment of data collection, in compliance with laws like the California Privacy Rights Act which require notice at collection of personal information. In other words, before or at the time you submit your information, we ensure you know what will happen with that data.
Our point-of-collection notices include key information such as: the categories of personal information we are collecting from you, the purposes for which we will use that information, and whether any of that information will be sold or shared. They also provide a reference or link to our full Privacy Policy for more detailed information. For example, the notice will explicitly state the types of data being collected (e.g. name, contact details), why we need it (e.g. to respond to your inquiry or provide services), and it will confirm our relevant practices (for instance, if applicable, it will state that we do not sell or share the personal information you provide). The notice will direct you to our Privacy Policy and, if required, to instructions on how you can opt out of any sale or sharing of your data. We strive to make these notices concise and easy to understand, without hiding any important terms.
In many cases, we also ask you to actively acknowledge the point-of-collection notice and our policies when submitting a form. For example, near a contact or signup form, you may see a statement that you must agree to before submission, such as:
“I agree to receive additional communications from Evolution Workforce. I accept the Evolution Workforce Privacy Notice and Terms of Use.”
By checking the box or clicking a button to this effect, you confirm that you have reviewed our Privacy Policy (sometimes referred to as our Privacy Notice) and Terms of Use, and that you consent to us using your information to contact you and deliver our services. This kind of explicit acknowledgement is designed to ensure you are fully informed about how we will handle the personal data you are providing. We take your privacy seriously, and providing these notices at the collection point is part of our commitment to transparency and compliance. If you have any questions about the information presented in a point-of-collection notice, you can always refer to our full Privacy Policy or contact us for further clarification.
3. Terms of Service for Clients Using a Separate Platform
Evolution Workforce may utilize third-party software platforms as part of delivering our services. These include, for example, various productivity, communication, and security tools that we use to manage remote teams and collaborate with clients. Notably, our service offering incorporates an “enterprise software stack” that can involve platforms such as Teramind (for user activity monitoring and productivity management), Slack (for real-time team communications), Monday.com (for project and task management), and other similar services. These platforms enable us to provide a high level of oversight, coordination, and security for your remote team. Any such third-party platform we use is carefully selected and configured to work within our secure environment, and in many cases you as the client (and/or your authorized users) may have access to these tools as part of your engagement with Evolution Workforce.
It’s important to understand that when you or your team use a third-party platform that is integrated into our service, you will also be subject to that third party’s own Terms of Service or Use for the platform. Each of these services (e.g., Slack, Monday.com, Teramind, Microsoft 365, etc.) has its own terms and conditions and acceptable use policies that govern how the platform can be used. For example, Slack’s terms will govern the proper use of Slack for messaging, and Monday.com’s terms will govern the use of its project management features. We will make you aware of any such platform-specific terms if your engagement with Evolution Workforce requires you to use those tools. By using the integrated third-party platforms as part of our service, you (and your authorized users) agree to abide by those providers’ terms of service in addition to our terms.
However, please note that these third-party platform terms do not replace or override Evolution Workforce’s own contractual agreements with you. Any platform-specific terms are subject to the overarching agreements you have signed with us – for instance, our Master Services Agreement (MSA), Terms of Use, and any applicable Service Orders or Statements of Work remain the primary governing documents for the overall services we deliver. The third-party platform terms apply in a limited scope, namely to your use of that specific platform, whereas our MSA and related contracts cover the full scope of our obligations, service descriptions, fees, liabilities, and other terms of our business relationship.
In practical terms, this means that you must use the third-party tools in compliance with their rules (for example, not engaging in prohibited activities on those platforms), but the actual service delivery, responsibilities, and remedies are governed by our contract with you, not by the third party’s contract. If there is ever a direct conflict between a third-party platform’s terms and our own agreement with you, we will work with you to reconcile it in a way that does not diminish your rights or our obligations under the MSA. Generally, our MSA will take precedence for defining our service commitments, while the platform’s terms will control the permissible use of that platform’s features (since those providers have authority over their own software environment).
To summarize, when we deploy tools like Teramind, Slack, Monday.com, or other software as part of our solution, you gain the benefits of those platforms, but you also agree to the applicable user terms of those services. We will provide or refer you to those terms as needed, and your continued use of the platform signifies acceptance of them. All the while, Evolution Workforce remains responsible for delivering the services we’ve promised you, and our relationship remains governed by the contracts we have in place. We also ensure that we have appropriate agreements (including Data Processing Addenda, where applicable) in place with these third-party providers to protect your data in line with our Privacy Policy and Data Processing Addendum.
In essence, the third-party platform terms and our MSA work together: the platform terms set the rules of use for that tool, and our MSA (and other agreements) set the rules for our overall services. By adhering to both, all parties maintain clarity on their obligations and customers can use our integrated platforms with confidence that both the platform’s requirements and Evolution Workforce’s high standards are being met.
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